Pen Pal Swaps! Gift Swapping Groups -- anyone have ideas on how to handle this? If you belong to a group, where members take turns sending a gift to another member, who is the recipient of gifts for the month, but don't send when it is their turn. What should be done? Should the leader make the person resign, or should the person who didn't receive when it was their turn, say something to the one who didn't send anything?
Rosie T, MI -When I had exchange clubs, I allowed everyone one warning if they were REALLY late (by more than 2 weeks) in getting their item sent for that month. They're told to contact the person via e-mail if they were going to be late - I had only people who could be contacted with e-mail in my exchanges.
If they were late again that year, I didn't invite them back the following year. If they didn't send at all, I removed them promptly and notified others not to send to this person anymore.
If I had members in my exchange club that had never been in my clubs before, I always put them last for receiving things, rather than first, so that way, if they weren't going to be sending anything, they didn't receive anything in the beginning. They had to wait until towards the end of the year. It's only fair to those who have been regulars to be assigned earlier months.
Over years I've come to know who are honest players and who aren't, and I now handpick people for any exchange clubs that I have.
The important thing to remember here is this: Follow through on anything you say. For instance, if you "say" you're going to remove someone because they've been lax or negligent in the clubs, then do it! Giving repeated warnings to repeat offenders is like talking to a brick wall. It makes no sense to put yourself and others through this aggravation. Just remove them, period. If a person isn't able to follow through with what they say they'll do or can't seem to get control over a group for whatever reason, then maybe they shouldn't be sponsoring things like this in the first place. You have to be able to enforce your own rules and keep things going smoothly.
cathy r. - First off, you take that chance in your hands when trading off gifts even tho its very fun, some can't actually send. If someone doesn't do their part sending, they shouldn’t be allowed to partake the next time around, plus they should still send something or a note of apology.
Phyllis -If you belong to a group, where members are supposed to take turns sending a gift to another member, who is the recipient of gifts for the month, and some of the people receive from other members, but don't send when it is their turn, what should be done? Should the leader make the person resign, or should the person who didn't receive when it was their turn, say something to the one who didn't send anything?
Anita M - owner of Swaps_R_Here on yahoo groups - I am an owner of a swapping group on Yahoo. I have had this problem before. Let me start by saying in my swapping group we have organized monthly pen pal swaps. I have an end sign up date and then I post partners after that date. I post partners to my group and give a date that all pen pal swaps are due out by.
If someone is late or doesn't send by that date, then I first email them privately to see what is going on. I email about 2 or 3 times. If I get no answer, then I assume they have no intentions of sending the pen pal swaps they owe. Then first, I have to get someone to angel those swaps, usually me and other members of the group that will do this.
Then when that is taken care of, I will email the person one last time and let them know that if I do not hear from them, I will add their name to all the bad swappers groups I am on. This means anytime they try to join a new swapping group their name will be run through these bad swappers groups and most likely they will be denied membership.
The only way to clear their name is to make up the pen pal swaps by contacting the list owner of the group they owe swaps in and sending out those swaps that they should had sent out before. If someone gets listed on these bad swapper groups, their name usually gets around pretty quick and owners know to deny them if they try to join their swapping group.